Single Attachments
planned
P
Pinny Geliebter
Can you add an option to limit an attachment field to only contain one attachment?
Let me breakdown problem to see if there is another solution:
- I am looking to have a specific attachment with a specific name, and multiple single attachments like a Letter of Proposal and then a Contract. Each one would have separate business logic around it. (Also in my case each document would need to connect to multiple different tables, like Deals, Companies, and Contacts. Currently managing this by creating a separate document table)
G
Gary Ford
Yes - I have need for this as well
Jon Darbyshire
planned
Stoyan Daskaloff • Design Lead @ SmartSuite
Hello everyone !
I'm Stoyan the Lead Designer here at SmartSuite and just wanted to give you an update.
We will be allowing you to set a custom number of attachments that you would like to allow.
We are also evaluating the possibility for choosing the allowed file types and also "append/replace" functionality as well !
Regards
Brian Dollen
Merged in a post:
Enable Single File Upload Option in Attachment Fields
lorenzo
Currently, the attachment fields in the Smartsuite Canny page allow for multiple files to be uploaded. While this is useful in many cases, there are scenarios where limiting the uploads to a single file is more appropriate and efficient.
We propose the implementation of a feature that enables users to configure attachment fields to accept only one file at a time. This functionality would provide greater control and organization, especially when managing documents, images, or other types of files where maintaining a single version is crucial.
Key Features:
Single File Limitation: Allow users to set attachment fields to accept only one file upload per instance.
Overwrite Capability: Upon uploading a new file, the previous one should be automatically replaced, ensuring that only the most recent version is available.
Enhanced File Management: Simplify file organization and version control by streamlining the attachment process to focus on one file at a time.
User Flexibility: Maintain the option for users to switch between single file and multiple file upload configurations based on their specific needs.
Implementation of this feature would greatly enhance the usability and versatility of the attachment functionality within Smartsuite, empowering users to efficiently manage their files while minimizing clutter and confusion.
Jon Darbyshire
Great to hear your perspective, lorenzo! I have a few more questions for you:
- Can you provide examples of scenarios where limiting the uploads to a single file is more appropriate and efficient?
- What types of files (documents, images, etc.) do you anticipate this feature being used most frequently with?
- How often do you anticipate users switching between single file and multiple file upload configurations?
lorenzo
Jon Darbyshire
For me, since I also use SmartSuite as a database, I ran into this issue once I started implementing user (customer) profiles on which users can add/replace their profile picture, in which case you don't want the users to see the option to add multiple images. Also, right now, when implementing third-party software (for example, Fillout, a partner of yours that has a solid form/questionnaire solution), when users add/change image field content, it replaces the images. I think this is perfect behavior when it is a "single file" field; however, when you want users to edit a series of files (for example, a gallery), this is not how you want the field to behave. Therefore, I think users should have the option to configure the field to behave the way they desire (maybe also specifying what sort of files can be uploaded).
lorenzo
Jon Darbyshire I've encountered another scenario where I'm missing this particular feature. I have implemented a table named "images" to store records of images along with contextual information. Given that we are an installation company, the context and explanations associated with these images are extremely valuable.
In our workflow, when an image is uploaded within a form (like an intake or work order), it is accompanied by relevant tags and descriptions. The record is then linked back to the originating order. This setup works effectively for displaying and filtering images, as demonstrated in the example image.
However, a challenge arises when multiple images can be added to a single record, leading to issues with maintaining context and potentially losing images during integrations and similar processes.
A
Avi Hercenberg
It would also be nice if we can control the format of the file that can be added especially in forms. Use case- say I only want to accept PDF of PNG format...I want the setting to restrict to that file format.
Jon Darbyshire
under review